Oracle Recruiting Cloud (ORC) is a complete talent management solution allowing organizations to manage the recruitment process efficiently. It offers a wide range of features and functionalities that help organizations to streamline the recruitment process and hire the best talent. The latest release of ORC, the 22D release, introduced several new features and enhancements that can help organizations to further improve their recruitment process.<\/p>\n
In summary, implementing updates from the 22D release of ORC involves,<\/p>\n
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Reviewing the release notes<\/li>\n
Assessing the impact of the changes<\/li>\n
Implementing the updates<\/li>\n
Providing training and support to users.<\/li>\n<\/ul>\n
One of the reasons that make Oracle Fusion Cloud Recruiting a robust tool for managing Enterprise Recruiting is the constant update it releases to improve the Recruiter’s and Candidate\u2019s experience. These updates not only keep the tool in market trends but also fixes any area of performance that has been overlooked.<\/p>\n
This blog will focus on how to implement some of the main updates in the ORC 22D release.<\/p>\n
The updates of the ORC 22D release are,<\/p>\n
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Alternate email for internal candidate<\/li>\n
Adding new criteria for Duplicate check<\/li>\n
Hot Job tag for external career site<\/li>\n<\/ul>\n
<\/p>\n
1. Alternate Email for Internal Candidate<\/strong><\/h2>\n
An important update that Oracle has released with ORC 22D is the option to provide alternate emails for internal candidates during application to a job opening. This feature will enable an Internal Candidate without a work email (i.e., W1) such as a contingent worker to provide an alternate email while applying for a job opening at Oracle Recruiting Cloud (ORC). Applicants can receive all the notifications or communication messages related to the job opening in this alternate email.<\/p>\n
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Advantage:\u00a0<\/strong>It will ensure candidates – not to miss any notifications from the recruiters and hiring managers.<\/li>\n<\/ul>\n
To enable this feature, you need to configure three tasks in Oracle Fusion,<\/p>\n
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First task: Enable the related Administrator Profile Values<\/li>\n
Second task: Enable section using Transactional Design Studio<\/li>\n
Third task: Add Alternate Email token at Alert Composer<\/li>\n<\/ul>\n
<\/p>\n
First task: Enable the related Administrator Profile Values<\/strong><\/h3>\n
To enable Administrator Profile Values for this feature<\/p>\n
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Click on the profile and select Setup and Maintenance.<\/li>\n<\/ul>\nFig 1: Settings and Actions<\/strong><\/figcaption><\/figure>\n
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Click on the Tasks icon on the right side and then click on Search.<\/li>\n<\/ul>\nFig 2: TaskBar<\/strong><\/figcaption><\/figure>\n
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Search Manage Administrator Profile Values and click the hyperlink task name to open.<\/li>\n<\/ul>\nFig 3: Search<\/strong><\/figcaption><\/figure>\n
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Enter ORA_IRC_INTERNAL_CAND_ALT_EMAIL_ENABLED in the profile option code and click on Search.<\/li>\n<\/ul>\nFig 4: Manage Administrator Profile Value<\/strong><\/figcaption><\/figure>\n
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Set the profile value to Y (default is N).<\/li>\n<\/ul>\nFig 5: Profile Value<\/strong><\/figcaption><\/figure>\n
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Click Save and Close.<\/li>\n<\/ul>\n
<\/p>\n
Second task: Enable section using Transactional Design Studio<\/strong><\/h3>\n
To enable the Alternate Email section<\/p>\n
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Go to Navigation Menu and select the Configuration tab and click Sandboxes.<\/li>\n
Create a sandbox with the HCM Experience Design Studio tool selected. Click Create and Enter.<\/li>\n<\/ul>\nFig 6: Create Sandboxes<\/strong><\/figcaption><\/figure>\n
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After the sandbox is created, click Tools from the left top corner and select HCM Experience Design Studio.<\/li>\n<\/ul>\nFig 7: Tools<\/strong><\/figcaption><\/figure>\n
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Click Transaction Design Studio.<\/li>\n
Click the Action drop-down and select Recruiting \u2013 Apply to Internal Jobs.<\/li>\n<\/ul>\nFig 8: Transaction Design Studio<\/strong><\/figcaption><\/figure>\n
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Click Add to create a rule.<\/li>\n<\/ul>\nFig 9: Add<\/strong><\/figcaption><\/figure>\n
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Enter the Basic Details of the Rule – Name and Description.<\/li>\n<\/ul>\nFig 10: Basic Details<\/strong><\/figcaption><\/figure>\n
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Select Alternate Email to Visible in the Show or Hide Regions section.<\/li>\n<\/ul>\nFig 11: Show and Hide Regions<\/strong><\/figcaption><\/figure>\n
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Click Save and Close.<\/li>\n<\/ul>\n
<\/p>\n
Third task: Add Alternate Email token at Alert Composer<\/strong><\/h3>\n
The third task will ensure that the candidate receives the notification or communication messages with the alternate email entered.<\/p>\n
To enable the Alternate Email token\u00a0<\/em><\/p>\n
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Go to Navigation Menu and select the Tools tab and click Alerts Composer.<\/li>\n<\/ul>\nFig 12: Tools<\/strong><\/figcaption><\/figure>\n
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Search the alert name IRC_Candidate_Notifications_Gateway.<\/li>\n<\/ul>\nFig 13: Alert<\/strong><\/figcaption><\/figure>\n
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Click the hyperlink alert name to open the set-up page.<\/li>\n
Click the Edit drop-down and select Manage Recipients and Message in the templates.<\/li>\n<\/ul>\nFig 14: Templates<\/strong><\/figcaption><\/figure>\n
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Click Add Recipient.<\/li>\n
Select Mail for the communication method.<\/li>\n
Add the token $ {AlternateCandidateEmail} in the Expression bar.<\/li>\n<\/ul>\nFig 15: Add Recipient<\/strong><\/figcaption><\/figure>\n
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Click Apply and then Save.<\/li>\n<\/ul>\n
<\/p>\n
Internal Employee Experience<\/strong><\/h3>\n
Now, as an internal candidate, the applicant will be able to see the new section Alternate Email while applying for a Job on the Current Job page.<\/p>\nFig 16: Complete Job Application<\/strong><\/figcaption><\/figure>\n
The same email entered will also be reflected in the candidate\u2019s Personal Info detail section and all the notifications related to recruiting will be triggered in this email.<\/p>\nFig 17: Personal Information<\/strong><\/figcaption><\/figure>\n
<\/p>\n
2. Adding new criteria for Duplicate checks<\/strong><\/h2>\n
Followed by an alternate email for an internal candidate, the next ORC 22D release update we dive into is adding new criteria for Duplicate checks. When any candidate accepts the offer letter, then recruiters move the applicant to the HR phase. HR then can verify if the candidate data are duplicates or not in the system. When the candidate is selected for the HR phase, each external candidate and also internal candidate will be checked against all workers, ex-workers, contingent workers, and ex-contingent workers using the identifications Person Type, National Identifier, and Date of Birth.<\/p>\nFig 18: View Duplicates<\/strong><\/figcaption><\/figure>\n
When there is any potential duplicate data, the user can identify which fields are the same by the Yes and No flags.<\/p>\n
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Yes<\/strong>: which means the candidate data and potential duplicate data matching in the database<\/li>\n
No<\/strong>: which means the candidate data are not matching as duplicate data in the database<\/li>\n
Empty<\/strong>: Both or one of the candidates and potential duplicates have an empty value.<\/li>\n<\/ul>\n
Administrators can now choose the person types to be included in the duplicate search while moving a candidate to the HR phase. They can also exclude person types other than Employee, Ex-Employee, Contingent Worker, Ex-Contingent Worker, and Pending Worker from duplicate matching such as Contact, Canceled Hire.<\/p>\n
Follow the below steps to configure the duplicate check by person type:<\/p>\n
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Click on the profile and select Setup and Maintenance.<\/li>\n<\/ul>\nFig 19: Settings and Actions<\/strong><\/figcaption><\/figure>\n
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Click on the Taskbar and then click Search.<\/li>\n<\/ul>\nFig 20: Search<\/strong><\/figcaption><\/figure>\n
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Search as Recruiting and Candidate Experience.<\/li>\n<\/ul>\nFig 21: Recruiting and Candidate Experience<\/strong><\/figcaption><\/figure>\n
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Click – Enterprise Recruiting and Candidate Experience Information to open the setup.<\/li>\n<\/ul>\nFig 22: Enterprise Recruiting and Candidate Experience Information<\/strong><\/figcaption><\/figure>\n
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Expand, Move to the HR section and Click on Edit<\/li>\n<\/ul>\nFig 23: Move to HR<\/strong><\/figcaption><\/figure>\n
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Select the option Only person types supported in recruiting and click Save.<\/li>\n<\/ul>\nFig 24: Only person types supported in recruiting<\/strong><\/figcaption><\/figure>\n
<\/p>\n
3. Hot Job tag for external career site<\/strong><\/h2>\n
In the 22D update, a new feature in the external career site is to promote the highlighted job openings with a Hot Job tag. This tag will be visible on external career sites for the candidates.<\/p>\nFig 25: Hot Job tag for external career site<\/strong><\/figcaption><\/figure>\n
To enable the Hot Job tag:<\/p>\n
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Click on navigation and select Configuration.<\/li>\n<\/ul>\nFig 26: Configuration<\/figcaption><\/figure>\n
Click on Create Sandboxes on the right side<\/li>\n<\/ul>\nFig 28: Sandboxes<\/figcaption><\/figure>\n
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You can enter a unique name here and select HCM Experience Design Studio tool.<\/li>\n<\/ul>\nFig 29: HCM Experience Design Studio<\/strong><\/figcaption><\/figure>\n
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Click on Create and Enter.<\/li>\n
Click on Tools in the left corner and Click on this HCM Experience Design Studio.<\/li>\n<\/ul>\nFig 30: Tools<\/strong><\/figcaption><\/figure>\n
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Select the Transaction Design Studio tab and select Recruiting – Create Job Requisition or Recruiting – View and Edit Job Requisition from the Action drop-down.<\/li>\n<\/ul>\nFig 31: HCM Experience Design Studio<\/strong><\/figcaption><\/figure>\n
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Click on Add.<\/li>\n
Enter the Basic Details.<\/li>\n<\/ul>\nFig 32: Basic Details<\/strong><\/figcaption><\/figure>\n
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Go to the Page Attribute section and select Configuration from the Region drop-down.<\/li>\n<\/ul>\nFig 33: Page Attribute<\/strong><\/figcaption><\/figure>\n
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After that select Hot Job from the bottom and select Visible.<\/li>\n<\/ul>\n
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Click on Save and Close.<\/li>\n
Publish the Sandboxes then you can see the Hot Job option in the Configuration section of Job requisition.<\/li>\n<\/ul>\nFig 35: Configuration<\/strong><\/figcaption><\/figure>\n
<\/p>\n
Business Benefits<\/strong><\/h2>\n
Oracle 22D Release in Oracle Recruiting Cloud (ORC) offers several business benefits, including:<\/p>\n
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Improved candidate experience:<\/strong> The release includes a redesigned career site that offers a better user experience for candidates. This can lead to higher application rates and increased engagement with potential hires.<\/li>\n
Increased efficiency:<\/strong> The new release includes enhancements to the candidate application process, which can help streamline the recruitment process and reduce the time it takes to hire new employees.<\/li>\n
Better collaboration:<\/strong> ORC 22D Release includes new features that allow for improved collaboration between recruiters and hiring managers. This can help ensure that everyone is on the same page throughout the recruitment process and improve decision-making.<\/li>\n
Enhanced analytics<\/strong>: The release includes improved reporting and analytics capabilities, which can help organizations gain deeper insights into their recruitment processes and identify areas for improvement.<\/li>\n
Integration with other Oracle products:<\/strong> ORC 22D Release is designed to work seamlessly with other Oracle products, such as Oracle HCM Cloud, which can help organizations create a more integrated HR ecosystem.<\/li>\n<\/ol>\n
Overall, ORC 22D Release offers several business benefits that can help organizations improve their recruitment processes, enhance the candidate experience, and ultimately, hire the best talent for their needs.<\/p>\n
<\/p>\n
The Bottom Line<\/strong><\/h2>\n
Oracle HCM Cloud services offer organizations a comprehensive solution to manage human capital management needs. With features such as employee management, payroll processing, benefits administration, and talent management, Oracle HCM Cloud is an all-in-one solution that can assist organizations to streamline their HR operations.<\/p>\n
If you are looking for Oracle HCM Cloud services, we are happy to assist you. Our team of experts has extensive experience in implementing and managing Oracle HCM Cloud solutions, and we can help you leverage the full potential of this platform to meet your business needs.<\/p>\n
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