{"id":31347,"date":"2026-01-06T08:34:18","date_gmt":"2026-01-06T08:34:18","guid":{"rendered":"http:\/\/kovaion-new1.local\/the-evolution-of-signature-modernizing-hr-practices-oracle-hcm-cloud\/"},"modified":"2026-01-06T12:45:33","modified_gmt":"2026-01-06T12:45:33","slug":"the-evolution-of-signature-modernizing-hr-practices-oracle-hcm-cloud","status":"publish","type":"post","link":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/the-evolution-of-signature-modernizing-hr-practices-oracle-hcm-cloud\/","title":{"rendered":"The Evolution of Signature | Modernizing HR Practices | Oracle HCM Cloud"},"content":{"rendered":"<p>With the 24B release, Oracle will be introducing the evolution of signatures in HR processes by providing the ability for users to physically sign documents in the Journeys.<\/p>\n<p>Now, the users can read and physically sign the document. In this way, the document will be updated with the provided signature. For the future reference, this physically signed document can be kept in the document records.<\/p>\n<p>This can be achieved by using the journey task of type Electronic Signature &#8211; Native.<\/p>\n<p>&nbsp;<\/p>\n<h2><strong>Key features<\/strong><\/h2>\n<ul>\n<li>Users can read the document and provide their physical signature<\/li>\n<li>The physically signed document can be stored in the document records for future reference<\/li>\n<li>It provides a password validation pattern to suit business requirements.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2><strong>Steps to do:<\/strong><\/h2>\n<ul>\n<li>Document type creation.<\/li>\n<li>Configure Electronic signature validation.<\/li>\n<li>Configuration of task with the type \u201cElectronic signature\u201d in Journeys<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><strong>1. Document type creation<\/strong><\/h3>\n<ul>\n<li>Create an Employment Agreement as the Document Type using the Document Types task.<\/li>\n<\/ul>\n<p>Navigation: Settings and Actions &gt;Setup &amp; Maintenance&gt;&gt;Search&gt;&gt;Document types<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9086\" src=\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig1-Search-for-Document-Types-300x59.png\" alt=\"Fig.1: Search for Document Types\" width=\"819\" height=\"161\" \/><\/p>\n<p><strong>Fig 1: Search for Document types<\/strong><\/p>\n<ul>\n<li>2. Click on the Create icon to create a document type with the name \u201cEmployment Agreement\u201d.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9087\" src=\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig2-Document-type-creation-300x87.png\" alt=\"Fig 2 - Document type creation\" width=\"817\" height=\"237\" \/><\/p>\n<p><strong>Fig 2: Document type creation<\/strong><\/p>\n<ul>\n<li>Enter the basic details and click on submit.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9088\" src=\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig3-Document-type-configuration-300x109.png\" alt=\"Fig.3: Document type configuration\" width=\"809\" height=\"294\" \/><\/p>\n<p><strong>Fig 3: Document type configuration<\/strong><\/p>\n<ul>\n<li>Document type with the name \u201cEmployment Agreement\u201d will be created.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><strong>2. Configure Electronic signature validation.<\/strong><\/h3>\n<ul>\n<li>Navigation: My client groups &gt;&gt;Show more &gt;&gt;Checklist template &gt;&gt;Integrations tab<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9089\" src=\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig4-Navigation-for-Checklist-integration-300x199.png\" alt=\"Fig.4: Navigation for Checklist integration\" width=\"716\" height=\"475\" \/><\/p>\n<p><strong>Fig 4: Navigation for Checklist integration<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9090\" src=\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig5-Checklist-template-300x78.png\" alt=\"Fig.5: Checklist template\" width=\"808\" height=\"210\" \/><\/p>\n<p><strong>Fig 5: Checklist template<\/strong><\/p>\n<ul>\n<li>Click on the <strong>Integrations<\/strong> tab.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9091\" src=\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig6-Checklist-Integrations-300x153.png\" alt=\"Fig6- Checklist Integrations\" width=\"808\" height=\"412\" \/><\/p>\n<p><strong>Fig 6: Checklist Integrations<\/strong><\/p>\n<ul>\n<li>Click on <strong>Add<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9092\" src=\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig7-Add-Checklist-Integrations-300x46.png\" alt=\"Fig7- Add Checklist Integrations\" width=\"802\" height=\"123\" \/><\/p>\n<p><strong>Fig 7: Add Checklist Integrations<\/strong><\/p>\n<ul>\n<li>Select <strong>Electronic signature validation\u202f<\/strong>as the Integration Category and\u202f<strong>Native electronic signature\u202f<\/strong>for the integration type.<\/li>\n<li>Enter the required details based on the business requirement.<\/li>\n<li>For further reference &#8211; Click here to understand more about <strong><a href=\"https:\/\/kovaion.com\/blog\/password-verification\/\" target=\"_blank\" rel=\"noopener\">Password Verification in Native E-Signature Checklist Task<\/a><\/strong> <img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9093\" src=\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig8-Checklist-Integrations-configuration-300x194.png\" alt=\"Fig8- Checklist Integrations configuration\" width=\"671\" height=\"434\" \/><\/li>\n<\/ul>\n<p><strong>Fig 8: Checklist integration configuration<\/strong><\/p>\n<ul>\n<li>Select\u202f<strong>Yes\u202f<\/strong>in the\u202f<strong>Display signature pad\u202ffield<\/strong> to enable a physical signature.<\/li>\n<li>Select <strong>No<\/strong> in the<strong> Display email<\/strong> field to hide the\u202f<strong>Email.<\/strong><\/li>\n<li>Enter the Password validation pattern.<\/li>\n<li>Select the\u202f<strong>Enable E-Signature Validation<\/strong>\u202fcheck box.<\/li>\n<li>Click\u202f<strong>Validate\u202f<\/strong>in the Validate Integration Details area.<\/li>\n<li>Click\u202f <strong>Save and Close<\/strong> when the status displays as <strong>Success<\/strong> under the Validate integration details.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><strong>3. Configuration of task with the type \u201cElectronic signature\u201d in Journeys<\/strong><\/h3>\n<ul>\n<li><strong>Navigation<\/strong>: My client groups &gt;&gt;Show more &gt;&gt;Checklist template &gt;&gt; Click on Create<\/li>\n<li>Create a checklist entering the basic details.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9094\" src=\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig9-Checklist-creation-300x208.png\" alt=\"Fig9- Checklist creation\" width=\"691\" height=\"479\" \/><\/p>\n<p><strong>Fig 9: Checklist creation<\/strong><\/p>\n<ul>\n<li>In the General tab, fill in the required details.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9095\" src=\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig10-Checklist-configuration-300x97.png\" alt=\"Fig10-Checklist configuration\" width=\"804\" height=\"260\" \/><\/p>\n<p><strong>Fig 10: Checklist configuration<\/strong><\/p>\n<ul>\n<li>Under the Tasks tab, click on Create<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9096\" src=\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig11-Task-configuration-300x60.png\" alt=\"Fig11- Task configuration\" width=\"800\" height=\"160\" \/><\/p>\n<p><strong>Fig 11: Task configuration<\/strong><\/p>\n<ul>\n<li>Create a task having task type Electronic Signature for which the user needs to sign.<\/li>\n<li>Select\u202f<strong>Electronic Signature &#8211; Native\u202f<\/strong>for the signature type and select the validation type that you entered while configuring the integration.<\/li>\n<li>Enter the report details in the <strong>Report path<\/strong>, where the RTF template associated with the Data model is placed.<\/li>\n<li>For further details, refer &#8211;<strong><a href=\"https:\/\/www.kovaion.com\/blog\/oracle-hcm-e-signature\/\" target=\"_blank\" rel=\"noopener\"> to document processing with E-Signature using Oracle HCM cloud checklist tasks<\/a><\/strong><\/li>\n<\/ul>\n<ul>\n<li>Enable the check box for the Open report on the same tab as a task, to view the document on the same Journey\u2019s page.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9097\" src=\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig12-Checklist-Task-configuration-300x226.png\" alt=\"Fig12- Checklist Task configuration\" width=\"816\" height=\"615\" \/><\/p>\n<p><strong>Fig 12: Checklist Task configuration<\/strong><\/p>\n<ul>\n<li>Assign the Journeys to the users<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9098\" src=\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig13-Physically-Signature-in-the-Journey-Task-300x178.png\" alt=\"Fig13-Physically Signature in the Journey Task\" width=\"816\" height=\"484\" \/><\/p>\n<p><strong>Fig 13: Physically Signature in the Journey Task<\/strong><\/p>\n<p>As you see in the below image, the user can read the document and physically sign in the Display signature pad, which will get automatically updated in the document. The employees can click on See signed document link to review the signed document.<\/p>\n<p>&nbsp;<\/p>\n<h2><strong>Business Benefits:<\/strong><\/h2>\n<ul>\n<li>Helps organizations comply with such regulatory requirements.<\/li>\n<li>Signing a document physically can carry symbolic significance, especially in statutory\/legal documents<\/li>\n<li>It adds a personal touch to official communications and may make employees feel more valued<\/li>\n<li>A physical signature enhances the credibility and trustworthiness<\/li>\n<li>Recipients may feel more confident in the content and commitments outlined in the letter when it bears a physical signature.<\/li>\n<li>It helps to ensure consistency in document presentation and may simplify the document management process.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>Author: Nishandhani. R, Oracle Techno-Functional consultant<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>With the 24B release, Oracle will be introducing the evolution of signatures in HR processes by providing the ability for users to physically sign documents in the Journeys. Now, the users can read and physically sign the document. In this way, the document will be updated with the provided signature. For the future reference, this [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":24373,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[18],"tags":[],"class_list":["post-31347","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-oracle-hcm"],"acf":[],"_links":{"self":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts\/31347","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/comments?post=31347"}],"version-history":[{"count":1,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts\/31347\/revisions"}],"predecessor-version":[{"id":31348,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts\/31347\/revisions\/31348"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/media\/24373"}],"wp:attachment":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/media?parent=31347"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/categories?post=31347"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/tags?post=31347"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}