{"id":31855,"date":"2026-01-06T08:51:46","date_gmt":"2026-01-06T08:51:46","guid":{"rendered":"http:\/\/kovaion-new1.local\/peoplesoft-fscm-update-image-52-simplifying-workflows-with-enterprise-service-automation-features\/"},"modified":"2026-01-06T08:52:09","modified_gmt":"2026-01-06T08:52:09","slug":"peoplesoft-fscm-update-image-52-simplifying-workflows-with-enterprise-service-automation-features","status":"publish","type":"post","link":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/peoplesoft-fscm-update-image-52-simplifying-workflows-with-enterprise-service-automation-features\/","title":{"rendered":"PeopleSoft FSCM Update Image 52 – Simplifying Workflows with Enterprise Service Automation Features"},"content":{"rendered":"
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This blog explores the two key updates introduced in PeopleSoft FSCM Update Image 52: the Automobile Mileage Favorites feature in Expenses, which simplifies mileage reporting for frequent travelers, and the Contract and Award Update Wizard in Grants, which streamlines bulk updates to contracts and awards for improved efficiency.<\/p>\n
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Scenario<\/strong><\/h2>\n
Employees and administrators often deal with repetitive tasks that consume time and effort, such as filling out mileage expenses and updating contracts and grant information. PeopleSoft FSCM Update Image 52 introduces two key features\u2014Automobile Mileage Favorites for Expenses and the Contract and Award Update Wizard for Grants\u2014that make these tasks faster, easier, and more accurate.<\/p>\n
With Automobile Mileage Favorites, employees can save frequently used locations and reuse them in expense reports, avoiding repetitive typing. The GPS distance calculation feature ensures accurate mileage entries, and the option to save round trips further simplifies the process.<\/p>\n
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Step-by-Step: Using the Automobile Mileage Favorites Feature on the Expense Entry Page<\/strong><\/h2>\n
Here\u2019s a step-by-step breakdown of how employees can use the Automobile Mileage Favorites feature on the expense entry page:<\/p>\n
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Step 1:<\/strong><\/h3>\n
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Navigate to the expense entry page in PeopleSoft and select the “Automobile Mileage” expense type.<\/li>\n<\/ul>\n
<\/p>\nFig 1.1 Opening the Expense Entry Page<\/figcaption><\/figure>\n
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Step 2:<\/strong><\/h3>\n
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Enter the desired location in the Starting Point field. Click the Add to Favorites icon to save this location for future use.<\/li>\n<\/ul>\n
<\/p>\nFig 1.2 Adding a Favorite Location<\/figcaption><\/figure>\n
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Step 3:<\/strong><\/h3>\n
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In the Add to Favorites window, enter a name for the location in the Favorite field (e.g., “Home” or “Client Office”).<\/li>\n
Click the Add button to save your favorite location.<\/li>\n<\/ul>\n
<\/p>\nFig 1.3 Naming & Adding the Favorite Location<\/figcaption><\/figure>\n
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Step 4:<\/strong><\/h3>\n
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Click the View Favorites icon to access a list of all saved favorite locations. Select a favorite location from the list to auto-populate the Starting Point field.<\/li>\n<\/ul>\n
After entering both the starting and destination locations, click the Calculate GPS Distance button. The system will calculate the mileage between the two locations for accurate expense reporting.<\/li>\n<\/ul>\n
Toggle the Round-Trip option to indicate a round trip. This saves the starting and ending points as a single round-trip entry for future use.<\/li>\n<\/ul>\n
<\/p>\nFig 1.6 Saving as a Round Trip<\/figcaption><\/figure>\n
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These steps make it easy for employees to manage and reuse commonly traveled routes, saving time and improving the accuracy of mileage expense reports.<\/li>\n<\/ul>\n
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Business Benefits:<\/strong><\/h2>\n
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Time-Saving Mileage Reporting:<\/strong> The Automobile Mileage Favorites feature allows employees to store commonly traveled locations and quickly reuse them in expense reports, eliminating the need for repetitive data entry.<\/li>\n
Improved Usability:<\/strong> Employees can quickly select saved locations and calculate distances, making expense reporting faster and more convenient.<\/li>\n
Greater Accuracy and Transparency:<\/strong> GPS-calculated distances help employees avoid guesswork when reporting mileage, increasing accuracy.<\/li>\n<\/ul>\n
<\/p>\n
Grants: Contract and Award Update Wizard<\/strong><\/h2>\n
The Contract and Award Update Wizard allows administrators to update multiple contracts or grants at once using a simple four-step guide. Below is the step-by-step guide to using the Contract and Award Update Wizard in PeopleSoft Contracts and Grants:<\/p>\n
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Step 1:<\/strong><\/h3>\n
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Begin by choosing the type of information you want to update:<\/li>\n
For Contracts, you can update the Contract Administrator and the Billing Specialist.<\/li>\n<\/ul>\n
<\/p>\nFig 2.1 Selecting the Update Type – for Contracts<\/figcaption><\/figure>\n
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Note: For Grants, you can update: Assistance Listing Numbers, Award Reporting Roles, Award Status, Post-Award Administrator and Principal Investigator.<\/li>\n<\/ul>\n
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Step 2:<\/strong><\/h3>\n
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On the next page, input the new value for the selected update type.<\/li>\n
Example:<\/strong> Replace Gina Angelini with Samuel Miller as the Contract Administrator.<\/li>\n
The available fields on this page will vary depending on the update type selected in Step 1.<\/li>\n<\/ul>\n
<\/p>\nFig 2.2 Entering the New Value for the selected Update type<\/figcaption><\/figure>\n
<\/p>\n
Step 3:<\/strong><\/h3>\n
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Use the search functionality to locate the contracts or awards that need updating.<\/li>\n
Select the desired records from the results grid to apply the changes.<\/li>\n<\/ul>\n
<\/p>\nFig 2.3 Searching and Selecting the Records<\/figcaption><\/figure>\n
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Step 4:<\/strong><\/h3>\n
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Before submitting the update, review the current values and the new values in the provided summary view. If needed, adjust individual rows to different values. Click Submit to process the updates.<\/li>\n<\/ul>\n
<\/p>\nFig 2.4 Review and Submission<\/figcaption><\/figure>\n
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After submitting, use the Update Summary Page to view a detailed log of changes, including:\u00a0The old and new values, The person who made the update, The timestamp of the update.<\/li>\n<\/ul>\n
Streamlined Contract and Grant Updates:<\/strong> This feature helps Administrators to update roles, statuses, and other details with fewer clicks and less effort, reducing errors and saving time.<\/li>\n
Improved User Experience:<\/strong> The guided process in the update wizard is user-friendly and ensures all changes are reviewed before submission.<\/li>\n
Increased Accuracy and Transparency:<\/strong> The update wizard includes a summary page to review changes and log details like old and new values, who made the update, and when, ensuring transparency.<\/li>\n<\/ul>\n
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Bottom line<\/strong><\/h2>\n
These enhancements in PeopleSoft FSCM Update Image 52 are designed to streamline day-to-day financial and administrative tasks, enabling both employees and administrators to work more efficiently. With intuitive automation, improved workflows, and smarter tools, users can save valuable time, reduce manual effort, and enhance data accuracy. By minimizing complexities and optimizing processes, these features contribute to a more productive, error-free, and agile workplace, ultimately driving better business outcomes.<\/p>\n
<\/p>\n
Optimize Your PeopleSoft Experience with Kovaion!<\/strong><\/h2>\n
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