A Hiring Event in Oracle Recruiting Cloud allows recruiters to organize and manage events such as job fairs, open houses, or virtual recruitment sessions. These events provide candidates with the opportunity to interact with hiring teams, apply for jobs, and participate in real-time interviews. This feature is particularly useful for companies looking to fill multiple positions efficiently while maintaining a structured approach to candidate engagement.<\/p>\n
<\/p>\n
Step-by-Step Guide to Managing Hiring Events in Oracle Recruiting Cloud<\/strong><\/span><\/h2>\n <\/p>\n
1. Accessing Oracle Recruiting Cloud<\/strong><\/h3>\nBefore you can begin creating and managing Hiring Events, you need to log into your Oracle Recruiting Cloud account.<\/p>\n
<\/p>\n
Steps to Access:<\/strong><\/h4>\nLogin: <\/strong><\/h5>\n\n- Open your browser and go to the Oracle Recruiting Cloud login page. Enter your username and password to access the platform.<\/li>\n<\/ul>\n
Role Assignment:<\/strong><\/h5>\nEnsure users have the appropriate roles assigned to them:<\/p>\n
\n- View Recruiting Event (ORA_IRC_VIEW_RECRUITING_EVENT): Allows event team members to view all aspects of the event but not modify them.<\/li>\n
- Manage Recruiting Event (ORA_IRC_MANAGE_RECRUITING_EVENT): Enables team members to edit event details, including dates, locations, and candidate invitations.<\/li>\n<\/ul>\n
<\/p>\n
2. Setting Up Your Hiring Event<\/strong><\/h3>\nNow that you’re in Oracle Recruiting Cloud, let\u2019s get started with setting up your Hiring Event.<\/p>\n
Steps to Create a Hiring Event:<\/strong><\/h4>\n <\/p>\n
Step 1: Navigate to the Hiring Events Section<\/strong><\/h5>\n\n- On the main dashboard, go to the \u201cMy Client Group >>Hiring\u201d tab in the top navigation bar.<\/li>\n
- Click on \u201cHiring Events\u201d. To access the event management page.<\/li>\n<\/ul>\n
<\/p>\n![\"Fig](\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig-2-\u2013-Home-Page-300x150.png\")
Fig 1: Home Page<\/figcaption><\/figure>\n <\/p>\n![\"Fig](\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig-3-\u2013-Event-tab-in-Hiring-work-area-300x95.png\")
Fig 2: Event tab in Hiring work area<\/figcaption><\/figure>\n <\/p>\n
Step 2: Create a New Event<\/strong><\/h5>\n\n- Click on the \u201cAdd\u201d button. This will open a form where you will define your event details.<\/li>\n<\/ul>\n
<\/p>\n![\"Fig](\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig-4-\u2013-Event-creation-page-300x85.png\")
Fig 3: Event creation page<\/figcaption><\/figure>\n <\/p>\n![\"Fig](\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig-5-\u2013-Event-Information-300x119.png\")
Fig 4: Event Information<\/figcaption><\/figure>\n <\/p>\n
Step 3: Enter Event Details<\/strong><\/h5>\nHere, you\u2019ll provide essential information about the event:<\/p>\n
\n- Event Name: Give your event a clear title, e.g., “Spring Recruitment Drive 2025.”<\/li>\n
- Event Type: Choose whether the event will be Virtual or In-Person.<\/li>\n
- Event Date & Time: Set the date and time for the event, considering your target candidates’ time zones.<\/li>\n
- Location: If it’s an in-person event, add the location. For virtual events, provide the link to the video platform.<\/li>\n
- Job Openings: Select the roles you\u2019re hiring for during this event. You can choose multiple positions.<\/li>\n<\/ul>\n
<\/p>\n
Step 4: Set up the Registration Form<\/strong><\/h5>\n\n- Define required fields (e.g., contact details, resume upload).<\/li>\n
- Add custom questions to gather additional candidate information.<\/li>\n<\/ul>\n
<\/p>\n
Step 5: Save Event<\/strong><\/h5>\n\n- Click save and submit to finalize the setup. The event is now ready for promotion and posting.<\/li>\n<\/ul>\n
<\/p>\n![\"Fig](\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig-6-\u2013-Event-Set-up-300x109.png\")
Fig 5: Event Set-up<\/figcaption><\/figure>\n <\/p>\n
3. Event Set up<\/strong><\/h3>\nOnce you’ve created a hiring event, you need to format it to set up the layout, event banner, event description, and registration form. You can add event questions here if the registration form you select contains questions.<\/p>\n
<\/p>\n![\"Fig](\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig-7-\u2013-Details-in-Event-Set-up-300x112.png\")
Fig 6: Details in Event Set-up<\/figcaption><\/figure>\n <\/p>\n
Steps to Promote:<\/strong><\/h4>\n <\/p>\n
Step 1: Format an Event<\/strong><\/h5>\n\n- Add an event banner and description. The event details entered in draft mode are visible on the event page. The short description appears on the event tile and career site listings, while the long description is shown on the event details page.<\/li>\n
- Click Edit to choose the registration form. If it includes questions, the Questions section will appear. You can select questions to gather more information from registrants, including pre-screening and disqualification questions to automatically reject candidates. Questions can be reordered. For in-person events, questions are filtered by country; virtual events have a separate country selector.<\/li>\n
- Click Save.<\/li>\n<\/ul>\n
<\/p>\n![\"Fig](\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig-8-\u2013-Event-Banner-in-Event-Page-Layout-300x108.png\")
Fig 7: Event Banner in Event Page Layout<\/figcaption><\/figure>\n <\/p>\n
Step 2: Add Interviewers to an Event<\/strong><\/h5>\n\n- You can assign one or more interviewers to an event. Interviewers are responsible for speaking with candidates and shortlisting those to move forward in the hiring process.<\/li>\n<\/ul>\n
<\/p>\n
Step 3: Post an Event<\/strong><\/h5>\n\n- Choose an option from the Posting Schedule drop-down list:<\/li>\n<\/ul>\n
Do Not Post:<\/strong> Keep the event unposted.<\/p>\nPost Now:<\/strong> Post the event immediately, with an optional expiration date to auto-un-post.<\/p>\nPost Later:<\/strong> Schedule the event to post later, with an optional expiration date to auto-un-post.<\/p>\n\n- Select the relevant career sites. These sites use the Minimal template and have Events enabled.<\/li>\n<\/ul>\n
<\/p>\n![\"Fig](\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig-9-\u2013-Post-an-Event-300x109.png\")
Fig 8: Post an Event<\/figcaption><\/figure>\n <\/p>\n
4. Managing Event Registrations<\/strong><\/h3>\nOnce your event is live, you\u2019ll need to track and manage candidate registrations efficiently.<\/p>\n
Steps to Manage Registrations:<\/strong><\/h4>\n <\/p>\n
Step 1: View Registered Candidates<\/strong><\/h5>\n\n- From the Hiring Events page, select your event to view all registered candidates. You\u2019ll see their names, contact information, and the roles they\u2019ve applied for.<\/li>\n<\/ul>\n
<\/p>\n
Step 2: Filter and Segment Candidates<\/strong><\/h5>\n\n- Use Oracle\u2019s filters to segment candidates by experience, location, or other relevant criteria. This allows you to focus on the most promising candidates during the event.<\/li>\n<\/ul>\n
<\/p>\n![\"Fig](\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig-10-\u2013-Event-Registration-1-300x143.png\")
Fig 9: Event Registration<\/figcaption><\/figure>\n <\/p>\n
Step 3: Copy an Event Check-In URL<\/strong><\/h5>\n\n- Copy the event check-in URL once posted and share it with candidates via email, chat, or kiosk. Select the event, click “Copy Check-In URL” in the Overview tab, and paste it where needed.<\/li>\n
- Candidates can check themselves into an event using a check-in URL.<\/li>\n
- Candidates who have completed their check-in will appear as Attended to the event.<\/li>\n<\/ul>\n
<\/p>\n![\"Fig](\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig-11-\u2013-Event-Check-In-URL-300x108.png\")
Fig 10: Event Check-In URL<\/figcaption><\/figure>\n <\/p>\n
5. Hosting and Conducting Interviews<\/strong><\/h3>\nOnce an event is posted, the interviewers you’ve selected will receive a link to a shortlisting form either in an email message or in a notification message on the bell icon. You can resend the link to the shortlisting form at any time after the event begins by selecting Resend Shortlisting Form from the action\u2019s menu on the Interviewers page.<\/p>\n
<\/p>\n![\"Fig](\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig-12-\u2013-Interview-invitation-300x156.png\")
Fig 11: Interview invitation<\/figcaption><\/figure>\n <\/p>\n
Steps to Host the Event:<\/strong><\/h4>\n <\/p>\n
Step 1: In-Person Events<\/strong><\/h5>\n\n- For in-person events, ensure you have a registration desk or mobile check-in system to confirm candidate attendance.<\/li>\n<\/ul>\n
<\/p>\n
Step 2: Virtual Events<\/strong><\/h5>\n\n- For virtual events, make sure the meeting platform link (Zoom, Microsoft Teams, etc.) is sent to candidates.<\/li>\n<\/ul>\n
Interviewer will receive invitation to join interview team for career fair where they can shortlist the candidate.<\/p>\n
<\/p>\n![\"Fig](\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig-13-\u2013-Shortlisting-Form-300x140.png\")
Fig 12: Shortlisting Form<\/figcaption><\/figure>\n <\/p>\n
Step 3: Shortlist Candidate<\/strong><\/h5>\n\n- Interviewers can shortlist candidates after check-in using a link to the shortlisting form sent via notification or email.<\/li>\n<\/ul>\n
<\/p>\n![\"Fig](\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig-14-\u2013-Shortlisted-Candidate-300x111.png\")
Fig 13: Shortlisted Candidate<\/figcaption><\/figure>\n <\/p>\n
Step 4: Follow Up with Candidates<\/strong><\/h5>\n\n- Send personalized thank-you emails to candidates who attended the event, whether they were successful or not.<\/li>\n<\/ul>\n
<\/p>\n![\"Fig](\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig-15-\u2013-Send-Message-300x104.png\")
Fig 14: Send Message<\/figcaption><\/figure>\n <\/p>\n
Step 5: Match Candidate to a Requisition<\/strong><\/h5>\n\n- Build talent pipelines by matching qualified candidates from the event to open requisitions and candidate pools. When you add a candidate from an event to a requisition, it’s called Candidate Matching.<\/li>\n<\/ul>\n
<\/p>\n![\"Fig](\"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-content\/uploads\/2026\/01\/Fig-16-\u2013-Add-to-requisition-300x124.png\")
Fig 15: Add to requisition<\/figcaption><\/figure>\n <\/p>\n
Conclusion<\/strong><\/h2>\nOracle Recruiting Cloud\u2019s Hiring Events feature streamlines recruitment for organizations looking to fill multiple roles efficiently. By following this user guide, you can seamlessly set up, manage, and execute hiring events\u2014enhancing candidate engagement and reducing time-to-hire.<\/p>\n","protected":false},"excerpt":{"rendered":"
Oracle Recruiting Cloud is a powerful solution designed to streamline recruitment processes. The Hiring Events feature enables organizations to efficiently manage high-volume hiring by hosting virtual or in-person events, allowing them to engage with a broad range of candidates. Whether you are an HR professional, recruiter, or hiring manager, this step-by-step guide will walk […]<\/p>\n","protected":false},"author":1,"featured_media":22455,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[18],"tags":[],"class_list":["post-31972","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-oracle-hcm"],"acf":[],"_links":{"self":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts\/31972","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/comments?post=31972"}],"version-history":[{"count":1,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts\/31972\/revisions"}],"predecessor-version":[{"id":31973,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts\/31972\/revisions\/31973"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/media\/22455"}],"wp:attachment":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/media?parent=31972"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/categories?post=31972"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/tags?post=31972"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
Before you can begin creating and managing Hiring Events, you need to log into your Oracle Recruiting Cloud account.<\/p>\n
<\/p>\n
Steps to Access:<\/strong><\/h4>\nLogin: <\/strong><\/h5>\n\n- Open your browser and go to the Oracle Recruiting Cloud login page. Enter your username and password to access the platform.<\/li>\n<\/ul>\n
Role Assignment:<\/strong><\/h5>\nEnsure users have the appropriate roles assigned to them:<\/p>\n
\n- View Recruiting Event (ORA_IRC_VIEW_RECRUITING_EVENT): Allows event team members to view all aspects of the event but not modify them.<\/li>\n
- Manage Recruiting Event (ORA_IRC_MANAGE_RECRUITING_EVENT): Enables team members to edit event details, including dates, locations, and candidate invitations.<\/li>\n<\/ul>\n
<\/p>\n
2. Setting Up Your Hiring Event<\/strong><\/h3>\nNow that you’re in Oracle Recruiting Cloud, let\u2019s get started with setting up your Hiring Event.<\/p>\n
Steps to Create a Hiring Event:<\/strong><\/h4>\n <\/p>\n
Step 1: Navigate to the Hiring Events Section<\/strong><\/h5>\n\n- On the main dashboard, go to the \u201cMy Client Group >>Hiring\u201d tab in the top navigation bar.<\/li>\n
- Click on \u201cHiring Events\u201d. To access the event management page.<\/li>\n<\/ul>\n
<\/p>\nFig 1: Home Page<\/figcaption><\/figure>\n <\/p>\nFig 2: Event tab in Hiring work area<\/figcaption><\/figure>\n <\/p>\n
Step 2: Create a New Event<\/strong><\/h5>\n\n- Click on the \u201cAdd\u201d button. This will open a form where you will define your event details.<\/li>\n<\/ul>\n
<\/p>\nFig 3: Event creation page<\/figcaption><\/figure>\n <\/p>\nFig 4: Event Information<\/figcaption><\/figure>\n <\/p>\n
Step 3: Enter Event Details<\/strong><\/h5>\nHere, you\u2019ll provide essential information about the event:<\/p>\n
\n- Event Name: Give your event a clear title, e.g., “Spring Recruitment Drive 2025.”<\/li>\n
- Event Type: Choose whether the event will be Virtual or In-Person.<\/li>\n
- Event Date & Time: Set the date and time for the event, considering your target candidates’ time zones.<\/li>\n
- Location: If it’s an in-person event, add the location. For virtual events, provide the link to the video platform.<\/li>\n
- Job Openings: Select the roles you\u2019re hiring for during this event. You can choose multiple positions.<\/li>\n<\/ul>\n
<\/p>\n
Step 4: Set up the Registration Form<\/strong><\/h5>\n\n- Define required fields (e.g., contact details, resume upload).<\/li>\n
- Add custom questions to gather additional candidate information.<\/li>\n<\/ul>\n
<\/p>\n
Step 5: Save Event<\/strong><\/h5>\n\n- Click save and submit to finalize the setup. The event is now ready for promotion and posting.<\/li>\n<\/ul>\n
<\/p>\nFig 5: Event Set-up<\/figcaption><\/figure>\n <\/p>\n
3. Event Set up<\/strong><\/h3>\nOnce you’ve created a hiring event, you need to format it to set up the layout, event banner, event description, and registration form. You can add event questions here if the registration form you select contains questions.<\/p>\n
<\/p>\nFig 6: Details in Event Set-up<\/figcaption><\/figure>\n <\/p>\n
Steps to Promote:<\/strong><\/h4>\n <\/p>\n
Step 1: Format an Event<\/strong><\/h5>\n\n- Add an event banner and description. The event details entered in draft mode are visible on the event page. The short description appears on the event tile and career site listings, while the long description is shown on the event details page.<\/li>\n
- Click Edit to choose the registration form. If it includes questions, the Questions section will appear. You can select questions to gather more information from registrants, including pre-screening and disqualification questions to automatically reject candidates. Questions can be reordered. For in-person events, questions are filtered by country; virtual events have a separate country selector.<\/li>\n
- Click Save.<\/li>\n<\/ul>\n
<\/p>\nFig 7: Event Banner in Event Page Layout<\/figcaption><\/figure>\n <\/p>\n
Step 2: Add Interviewers to an Event<\/strong><\/h5>\n\n- You can assign one or more interviewers to an event. Interviewers are responsible for speaking with candidates and shortlisting those to move forward in the hiring process.<\/li>\n<\/ul>\n
<\/p>\n
Step 3: Post an Event<\/strong><\/h5>\n\n- Choose an option from the Posting Schedule drop-down list:<\/li>\n<\/ul>\n
Do Not Post:<\/strong> Keep the event unposted.<\/p>\nPost Now:<\/strong> Post the event immediately, with an optional expiration date to auto-un-post.<\/p>\nPost Later:<\/strong> Schedule the event to post later, with an optional expiration date to auto-un-post.<\/p>\n\n- Select the relevant career sites. These sites use the Minimal template and have Events enabled.<\/li>\n<\/ul>\n
<\/p>\nFig 8: Post an Event<\/figcaption><\/figure>\n <\/p>\n
4. Managing Event Registrations<\/strong><\/h3>\nOnce your event is live, you\u2019ll need to track and manage candidate registrations efficiently.<\/p>\n
Steps to Manage Registrations:<\/strong><\/h4>\n <\/p>\n
Step 1: View Registered Candidates<\/strong><\/h5>\n\n- From the Hiring Events page, select your event to view all registered candidates. You\u2019ll see their names, contact information, and the roles they\u2019ve applied for.<\/li>\n<\/ul>\n
<\/p>\n
Step 2: Filter and Segment Candidates<\/strong><\/h5>\n\n- Use Oracle\u2019s filters to segment candidates by experience, location, or other relevant criteria. This allows you to focus on the most promising candidates during the event.<\/li>\n<\/ul>\n
<\/p>\nFig 9: Event Registration<\/figcaption><\/figure>\n <\/p>\n
Step 3: Copy an Event Check-In URL<\/strong><\/h5>\n\n- Copy the event check-in URL once posted and share it with candidates via email, chat, or kiosk. Select the event, click “Copy Check-In URL” in the Overview tab, and paste it where needed.<\/li>\n
- Candidates can check themselves into an event using a check-in URL.<\/li>\n
- Candidates who have completed their check-in will appear as Attended to the event.<\/li>\n<\/ul>\n
<\/p>\nFig 10: Event Check-In URL<\/figcaption><\/figure>\n <\/p>\n
5. Hosting and Conducting Interviews<\/strong><\/h3>\nOnce an event is posted, the interviewers you’ve selected will receive a link to a shortlisting form either in an email message or in a notification message on the bell icon. You can resend the link to the shortlisting form at any time after the event begins by selecting Resend Shortlisting Form from the action\u2019s menu on the Interviewers page.<\/p>\n
<\/p>\nFig 11: Interview invitation<\/figcaption><\/figure>\n <\/p>\n
Steps to Host the Event:<\/strong><\/h4>\n <\/p>\n
Step 1: In-Person Events<\/strong><\/h5>\n\n- For in-person events, ensure you have a registration desk or mobile check-in system to confirm candidate attendance.<\/li>\n<\/ul>\n
<\/p>\n
Step 2: Virtual Events<\/strong><\/h5>\n\n- For virtual events, make sure the meeting platform link (Zoom, Microsoft Teams, etc.) is sent to candidates.<\/li>\n<\/ul>\n
Interviewer will receive invitation to join interview team for career fair where they can shortlist the candidate.<\/p>\n
<\/p>\nFig 12: Shortlisting Form<\/figcaption><\/figure>\n <\/p>\n
Step 3: Shortlist Candidate<\/strong><\/h5>\n\n- Interviewers can shortlist candidates after check-in using a link to the shortlisting form sent via notification or email.<\/li>\n<\/ul>\n
<\/p>\nFig 13: Shortlisted Candidate<\/figcaption><\/figure>\n <\/p>\n
Step 4: Follow Up with Candidates<\/strong><\/h5>\n\n- Send personalized thank-you emails to candidates who attended the event, whether they were successful or not.<\/li>\n<\/ul>\n
<\/p>\nFig 14: Send Message<\/figcaption><\/figure>\n <\/p>\n
Step 5: Match Candidate to a Requisition<\/strong><\/h5>\n\n- Build talent pipelines by matching qualified candidates from the event to open requisitions and candidate pools. When you add a candidate from an event to a requisition, it’s called Candidate Matching.<\/li>\n<\/ul>\n
<\/p>\nFig 15: Add to requisition<\/figcaption><\/figure>\n <\/p>\n
Conclusion<\/strong><\/h2>\nOracle Recruiting Cloud\u2019s Hiring Events feature streamlines recruitment for organizations looking to fill multiple roles efficiently. By following this user guide, you can seamlessly set up, manage, and execute hiring events\u2014enhancing candidate engagement and reducing time-to-hire.<\/p>\n","protected":false},"excerpt":{"rendered":"
Oracle Recruiting Cloud is a powerful solution designed to streamline recruitment processes. The Hiring Events feature enables organizations to efficiently manage high-volume hiring by hosting virtual or in-person events, allowing them to engage with a broad range of candidates. Whether you are an HR professional, recruiter, or hiring manager, this step-by-step guide will walk […]<\/p>\n","protected":false},"author":1,"featured_media":22455,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[18],"tags":[],"class_list":["post-31972","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-oracle-hcm"],"acf":[],"_links":{"self":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts\/31972","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/comments?post=31972"}],"version-history":[{"count":1,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts\/31972\/revisions"}],"predecessor-version":[{"id":31973,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts\/31972\/revisions\/31973"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/media\/22455"}],"wp:attachment":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/media?parent=31972"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/categories?post=31972"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/tags?post=31972"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
- \n
- Open your browser and go to the Oracle Recruiting Cloud login page. Enter your username and password to access the platform.<\/li>\n<\/ul>\n
Role Assignment:<\/strong><\/h5>\n
Ensure users have the appropriate roles assigned to them:<\/p>\n
- \n
- View Recruiting Event (ORA_IRC_VIEW_RECRUITING_EVENT): Allows event team members to view all aspects of the event but not modify them.<\/li>\n
- Manage Recruiting Event (ORA_IRC_MANAGE_RECRUITING_EVENT): Enables team members to edit event details, including dates, locations, and candidate invitations.<\/li>\n<\/ul>\n
<\/p>\n
2. Setting Up Your Hiring Event<\/strong><\/h3>\n
Now that you’re in Oracle Recruiting Cloud, let\u2019s get started with setting up your Hiring Event.<\/p>\n
Steps to Create a Hiring Event:<\/strong><\/h4>\n
<\/p>\n
Step 1: Navigate to the Hiring Events Section<\/strong><\/h5>\n
- \n
- On the main dashboard, go to the \u201cMy Client Group >>Hiring\u201d tab in the top navigation bar.<\/li>\n
- Click on \u201cHiring Events\u201d. To access the event management page.<\/li>\n<\/ul>\n
<\/p>\n
Fig 1: Home Page<\/figcaption><\/figure>\n <\/p>\n
Fig 2: Event tab in Hiring work area<\/figcaption><\/figure>\n <\/p>\n
Step 2: Create a New Event<\/strong><\/h5>\n
- \n
- Click on the \u201cAdd\u201d button. This will open a form where you will define your event details.<\/li>\n<\/ul>\n
<\/p>\n
Fig 3: Event creation page<\/figcaption><\/figure>\n <\/p>\n
Fig 4: Event Information<\/figcaption><\/figure>\n <\/p>\n
Step 3: Enter Event Details<\/strong><\/h5>\n
Here, you\u2019ll provide essential information about the event:<\/p>\n
- \n
- Event Name: Give your event a clear title, e.g., “Spring Recruitment Drive 2025.”<\/li>\n
- Event Type: Choose whether the event will be Virtual or In-Person.<\/li>\n
- Event Date & Time: Set the date and time for the event, considering your target candidates’ time zones.<\/li>\n
- Location: If it’s an in-person event, add the location. For virtual events, provide the link to the video platform.<\/li>\n
- Job Openings: Select the roles you\u2019re hiring for during this event. You can choose multiple positions.<\/li>\n<\/ul>\n
<\/p>\n
Step 4: Set up the Registration Form<\/strong><\/h5>\n
- \n
- Define required fields (e.g., contact details, resume upload).<\/li>\n
- Add custom questions to gather additional candidate information.<\/li>\n<\/ul>\n
<\/p>\n
Step 5: Save Event<\/strong><\/h5>\n
- \n
- Click save and submit to finalize the setup. The event is now ready for promotion and posting.<\/li>\n<\/ul>\n
<\/p>\n
Fig 5: Event Set-up<\/figcaption><\/figure>\n <\/p>\n
3. Event Set up<\/strong><\/h3>\n
Once you’ve created a hiring event, you need to format it to set up the layout, event banner, event description, and registration form. You can add event questions here if the registration form you select contains questions.<\/p>\n
<\/p>\n
Fig 6: Details in Event Set-up<\/figcaption><\/figure>\n <\/p>\n
Steps to Promote:<\/strong><\/h4>\n
<\/p>\n
Step 1: Format an Event<\/strong><\/h5>\n
- \n
- Add an event banner and description. The event details entered in draft mode are visible on the event page. The short description appears on the event tile and career site listings, while the long description is shown on the event details page.<\/li>\n
- Click Edit to choose the registration form. If it includes questions, the Questions section will appear. You can select questions to gather more information from registrants, including pre-screening and disqualification questions to automatically reject candidates. Questions can be reordered. For in-person events, questions are filtered by country; virtual events have a separate country selector.<\/li>\n
- Click Save.<\/li>\n<\/ul>\n
<\/p>\n
Fig 7: Event Banner in Event Page Layout<\/figcaption><\/figure>\n <\/p>\n
Step 2: Add Interviewers to an Event<\/strong><\/h5>\n
- \n
- You can assign one or more interviewers to an event. Interviewers are responsible for speaking with candidates and shortlisting those to move forward in the hiring process.<\/li>\n<\/ul>\n
<\/p>\n
Step 3: Post an Event<\/strong><\/h5>\n
- \n
- Choose an option from the Posting Schedule drop-down list:<\/li>\n<\/ul>\n
Do Not Post:<\/strong> Keep the event unposted.<\/p>\n
Post Now:<\/strong> Post the event immediately, with an optional expiration date to auto-un-post.<\/p>\n
Post Later:<\/strong> Schedule the event to post later, with an optional expiration date to auto-un-post.<\/p>\n
- \n
- Select the relevant career sites. These sites use the Minimal template and have Events enabled.<\/li>\n<\/ul>\n
<\/p>\n
Fig 8: Post an Event<\/figcaption><\/figure>\n <\/p>\n
4. Managing Event Registrations<\/strong><\/h3>\n
Once your event is live, you\u2019ll need to track and manage candidate registrations efficiently.<\/p>\n
Steps to Manage Registrations:<\/strong><\/h4>\n
<\/p>\n
Step 1: View Registered Candidates<\/strong><\/h5>\n
- \n
- From the Hiring Events page, select your event to view all registered candidates. You\u2019ll see their names, contact information, and the roles they\u2019ve applied for.<\/li>\n<\/ul>\n
<\/p>\n
Step 2: Filter and Segment Candidates<\/strong><\/h5>\n
- \n
- Use Oracle\u2019s filters to segment candidates by experience, location, or other relevant criteria. This allows you to focus on the most promising candidates during the event.<\/li>\n<\/ul>\n
<\/p>\n
Fig 9: Event Registration<\/figcaption><\/figure>\n <\/p>\n
Step 3: Copy an Event Check-In URL<\/strong><\/h5>\n
- \n
- Copy the event check-in URL once posted and share it with candidates via email, chat, or kiosk. Select the event, click “Copy Check-In URL” in the Overview tab, and paste it where needed.<\/li>\n
- Candidates can check themselves into an event using a check-in URL.<\/li>\n
- Candidates who have completed their check-in will appear as Attended to the event.<\/li>\n<\/ul>\n
<\/p>\n
Fig 10: Event Check-In URL<\/figcaption><\/figure>\n <\/p>\n
5. Hosting and Conducting Interviews<\/strong><\/h3>\n
Once an event is posted, the interviewers you’ve selected will receive a link to a shortlisting form either in an email message or in a notification message on the bell icon. You can resend the link to the shortlisting form at any time after the event begins by selecting Resend Shortlisting Form from the action\u2019s menu on the Interviewers page.<\/p>\n
<\/p>\n
Fig 11: Interview invitation<\/figcaption><\/figure>\n <\/p>\n
Steps to Host the Event:<\/strong><\/h4>\n
<\/p>\n
Step 1: In-Person Events<\/strong><\/h5>\n
- \n
- For in-person events, ensure you have a registration desk or mobile check-in system to confirm candidate attendance.<\/li>\n<\/ul>\n
<\/p>\n
Step 2: Virtual Events<\/strong><\/h5>\n
- \n
- For virtual events, make sure the meeting platform link (Zoom, Microsoft Teams, etc.) is sent to candidates.<\/li>\n<\/ul>\n
Interviewer will receive invitation to join interview team for career fair where they can shortlist the candidate.<\/p>\n
<\/p>\n
Fig 12: Shortlisting Form<\/figcaption><\/figure>\n <\/p>\n
Step 3: Shortlist Candidate<\/strong><\/h5>\n
- \n
- Interviewers can shortlist candidates after check-in using a link to the shortlisting form sent via notification or email.<\/li>\n<\/ul>\n
<\/p>\n
Fig 13: Shortlisted Candidate<\/figcaption><\/figure>\n <\/p>\n
Step 4: Follow Up with Candidates<\/strong><\/h5>\n
- \n
- Send personalized thank-you emails to candidates who attended the event, whether they were successful or not.<\/li>\n<\/ul>\n
<\/p>\n
Fig 14: Send Message<\/figcaption><\/figure>\n <\/p>\n
Step 5: Match Candidate to a Requisition<\/strong><\/h5>\n
- \n
- Build talent pipelines by matching qualified candidates from the event to open requisitions and candidate pools. When you add a candidate from an event to a requisition, it’s called Candidate Matching.<\/li>\n<\/ul>\n
<\/p>\n
Fig 15: Add to requisition<\/figcaption><\/figure>\n <\/p>\n
Conclusion<\/strong><\/h2>\n
Oracle Recruiting Cloud\u2019s Hiring Events feature streamlines recruitment for organizations looking to fill multiple roles efficiently. By following this user guide, you can seamlessly set up, manage, and execute hiring events\u2014enhancing candidate engagement and reducing time-to-hire.<\/p>\n","protected":false},"excerpt":{"rendered":"
Oracle Recruiting Cloud is a powerful solution designed to streamline recruitment processes. The Hiring Events feature enables organizations to efficiently manage high-volume hiring by hosting virtual or in-person events, allowing them to engage with a broad range of candidates. Whether you are an HR professional, recruiter, or hiring manager, this step-by-step guide will walk […]<\/p>\n","protected":false},"author":1,"featured_media":22455,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[18],"tags":[],"class_list":["post-31972","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-oracle-hcm"],"acf":[],"_links":{"self":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts\/31972","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/comments?post=31972"}],"version-history":[{"count":1,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts\/31972\/revisions"}],"predecessor-version":[{"id":31973,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/posts\/31972\/revisions\/31973"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/media\/22455"}],"wp:attachment":[{"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/media?parent=31972"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/categories?post=31972"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/stage.kovaionplay.com\/stage-kovaion\/wp-json\/wp\/v2\/tags?post=31972"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
- Build talent pipelines by matching qualified candidates from the event to open requisitions and candidate pools. When you add a candidate from an event to a requisition, it’s called Candidate Matching.<\/li>\n<\/ul>\n
- Send personalized thank-you emails to candidates who attended the event, whether they were successful or not.<\/li>\n<\/ul>\n
- Interviewers can shortlist candidates after check-in using a link to the shortlisting form sent via notification or email.<\/li>\n<\/ul>\n
- For virtual events, make sure the meeting platform link (Zoom, Microsoft Teams, etc.) is sent to candidates.<\/li>\n<\/ul>\n
- For in-person events, ensure you have a registration desk or mobile check-in system to confirm candidate attendance.<\/li>\n<\/ul>\n
- Use Oracle\u2019s filters to segment candidates by experience, location, or other relevant criteria. This allows you to focus on the most promising candidates during the event.<\/li>\n<\/ul>\n
- From the Hiring Events page, select your event to view all registered candidates. You\u2019ll see their names, contact information, and the roles they\u2019ve applied for.<\/li>\n<\/ul>\n
- Select the relevant career sites. These sites use the Minimal template and have Events enabled.<\/li>\n<\/ul>\n
- Choose an option from the Posting Schedule drop-down list:<\/li>\n<\/ul>\n
- You can assign one or more interviewers to an event. Interviewers are responsible for speaking with candidates and shortlisting those to move forward in the hiring process.<\/li>\n<\/ul>\n
- Click save and submit to finalize the setup. The event is now ready for promotion and posting.<\/li>\n<\/ul>\n
- Click on the \u201cAdd\u201d button. This will open a form where you will define your event details.<\/li>\n<\/ul>\n